Privacy Policy - Olami UK

Privacy Notice

Olami UK takes the privacy and security of your data very seriously. It is important that you take the time to read this Privacy Notice, as it describes the data we collect and explains how we use the information that you may provide us during the use of this website.

This Privacy Notice was published in May 2026 and is reviewed annually.

This Privacy Notice forms part of the understanding between you and Olami UK which governs your use of this website.

This Notice explains how your personal data will be processed by Olami UK and its data processors, and how you can manage the personal data held about you.

Summary

This Notice outlines:

The types of personal data collected
Who processes that data and why
How data may be used for fraud prevention
When data transfers may occur
Security measures in place
How we communicate with you
How cookies are used
Details of the Data Protection Officer

Core Principles

Olami UK is the Data Controller for any personal data you provide.

We follow key data protection principles:

Lawfulness, fairness and transparency – data is processed fairly and openly
Purpose limitation – data is collected for specific legitimate purposes
Data minimisation – only necessary data is collected
Accuracy – data is kept up to date
Storage limitation – data is not kept longer than necessary
Integrity and confidentiality – data is securely protected

The Personal Data We Collect

Depending on how you use the website, we may collect:

Name, email address and phone number
Billing details and payment information
Information submitted via forms, surveys or promotions

We also collect technical data via cookies, including:

IP address, browser type and operating system
Pages visited, session duration and referral data

How We Use Your Data

To provide access to the website
To deliver requested services
To prevent fraud or misuse
To improve and optimise our services
To verify identity
To communicate where necessary

How We Protect Your Data

We process your data in accordance with the UK Data Protection Act 2018 and GDPR.

For enquiries, contact our Data Protection Officer:

Email: info@olamiuk.org

Communication

We do not operate a marketing mailing list.

If you contact us or engage with our services, we may communicate with you via email, phone or other details provided, solely to respond or fulfil your request.

Email: info@olamiuk.org

Access to Your Data

You have the right to request access to your personal data.

Requests can be made to:

Email: info@olamiuk.org

We may retain data where required for legal or audit purposes.

Your rights include:

Request access to your data
Request correction or deletion
Object to processing

You also have the right to complain to the Information Commissioner’s Office (ICO).

Website: https://ico.org.uk

Cookies

Cookies are small text files stored on your device to improve website functionality.

We use cookies to:

Understand how the site is used
Improve performance and user experience

Cookie categories include:

Strictly necessary – essential for functionality
Functional – remember preferences
Analytics – track usage
Marketing – support content and service development

Managing Cookies

You can manage or disable cookies through your browser settings.

Disabling essential cookies may affect website functionality.

Changes to this Notice

Olami UK may update this Privacy Notice from time to time.

Photography, Video and Promotional Materials

OLAMI UK may take photographs and video recordings at its events, programmes, activities and premises. These images and recordings may be used to document and promote OLAMI UK’s charitable work, including through our websites, social-media channels, email communications, presentations, printed publications, fundraising materials and other promotional media.

Where appropriate, we rely on our legitimate interests in recording, communicating and promoting our charitable activities. We will seek to ensure that our use of photographs and recordings is reasonable, proportionate and respectful of the individuals shown.

We will normally obtain specific permission before using an image where:

an individual is the principal or prominent subject of a marketing campaign;
the image may reasonably suggest that the individual personally endorses OLAMI UK or a particular service, campaign or message;
the image is of a sensitive, private or potentially embarrassing nature; or
the image prominently features a child or young person.

Anyone who does not wish to be photographed or recorded should inform the photographer, event organiser or a member of OLAMI UK staff at the earliest opportunity.

You may also ask us not to use, or to stop using, an identifiable image of you by contacting us at olamiuk@olamiuk.org. Please provide sufficient information to help us identify the relevant image.

We will consider all requests promptly and will normally remove the image from future use where reasonably practicable. Removal from printed materials that have already been distributed, or from content that has already been lawfully published or shared by third parties, may not always be possible.

Nothing in this section affects your rights under applicable data-protection law. Further information about how we use personal information and how you may exercise your rights is available in our Privacy Notice.